David Lee Notary — Privacy Statement
The confidentiality of information about a client and his or her affairs was instilled into me at the very beginning of my training as a lawyer and still remains to the forefront of my mind. This Privacy Statement informs you how and why I collect and process information about you (referred to as “ personal data”) and what your rights are in that respect.
2 TYPES OF PERSONAL DATA
Personal data is any information which relates to an individual and which can be used to identify that particular individual. The information I may hold about you may include:-
This list is not exhaustive but illustrates the kind of information I typically come by. I may also need similar information about other family members so far as it is relevant to the performance of my duties.
3 WHY I NEED PERSONAL DATA
In general terms I need the information gathered :-
4 SHARING OF DATA.
Unless so required by a superior authority ( such as a Regulator or a Court of Law I share your Data with third parties only to the extent necessary to perform my contract with you. Those third parties my include, for example, those involved in the “Legalisation “ process, i.e postal and courier services, Consular Agents, the Foreign and Commonwealth Office and foreign Embassies and Consulates.
A limited amount of personal data may become available to the reception staff of Finn Gledhill, Solicitors, a firm with whom I no longer have any professional relationship but who allow me the use of their rooms for interview purposes.
Data may be sent overseas, including outside Europe but only in accordance with your specific instructions or when essential to the performance of our contract.
5 STOREAGE AND SECURITY OF DATA
Electronic information is stored on my computer which is password protected and is located in my private office which is kept locked except when in use.
The computer is monitored, usually daily, for security breaches and unusual parameters and malware and virus protection is maintained. However, please be aware that the transmission of information by electronic means is a process which is never completely secure and over which I do not have full control. I cannot, therefore, guarantee the security of information transmitted by that means.
Physical (hard) copies of information are stored locked in my private office.
6 STOREAGE TIME
Your personal data will be retained for as long as is reasonably necessary for the purposes indicated above or as required by the law or by my professional rules and regulations. For example, the Notaries Practice Rules require that copies of notarial acts in what is termed Public (or Authentic) form must be preserved indefinitely and that records of acts not in public form be retained for at least 12 years.
After the expiration of the appropriate period the data will be securely destroyed.
7 YOUR RIGHTS
You have a number of rights in respect of the your data and those rights include:-
Should you have any queries about this notice kindly contact me by email:–firstname.lastname@example.org.